Appointment reminder service
Each missed outpatient appointment costs the NHS £160. Reasons for non-attendance include patients failing to alert the Trust when they no longer wish to attend or are unable to attend. Another reason could be down to an appointment confirmation letter failing to reach patients or advance booking which could sometimes mean patients genuinely forgetting their appointment.
Our appointment reminder system addresses all of these factors by reminding the patient of the date, time and location of their appointment. It also gives them the opportunity to cancel or rearrange their appointment if no longer required or inconvenient. This gives us the opportunity to offer the appointment to another patient, which in turn helps reduce the waiting times.
What does this mean for me?
You will receive an automated reminder call from Hampshire Hospitals NHS Foundation Trust seven days before your appointment. Please be aware that this will show as coming from the following number: 0300 772 9733
This automated call will indicate which hospital your appointment will take place at and will also offer you the opportunity to confirm, rebook or cancel your appointment. If you don't make a selection from one of the options that you hear, the service will try to reach you again over the course of the following days.
If a mobile telephone number has been provided, a text message reminder will be sent three days before your appointment.
Please be aware that if you have a smartphone, the text message may show on your home screen. If you are concerned about people seeing this message, you will need to adjust the options on your phone to stop the message flashing up.
Can I specify a preferred contact number?
As a matter of good practice, we would ask that you update us of any changes in your contact details. This will allow us to contact you in a timely manner. You can do this via your GP at time of referral, or speak to the clinic receptionist or admin team at the hospital.
Do I need to register?
No. You will automatically receive reminders unless you have already told us you don’t wish to receive them.
Will all clinics be included?
No. Patients for certain specialised clinics and where it might be required to have multiple appointments close together will not receive reminders.
How much will it cost?
Reminder calls and texts are provided to you free of charge.
How will my personal information be used?
The provider of this service will not have access to any Trust systems. Therefore no previous medical history or reason for your appointment will be shared. All calls are recorded for training and monitoring purposes.
Can I opt out of this process?
Yes. You can opt out of receiving reminder calls and text messages. Just let us know when you book your appointment or when you are in the hospital.
Why is the system not recognising when I press a digit?
There are two settings on landline phones, tone and pulse. For the system to recognise you are pressing the digits, your phone needs to be set to pulse.
What happens when I select to cancel my appointment?
Your appointment will not be cancelled until you speak to a member of the admin team to do this for you.
Why am I still getting reminders for an appointment I have cancelled or rescheduled?
Unfortunately the system does not run in real time, so if you have cancelled or changed your appointment during the reminder stage, you may still receive a call or text.
Automated call reminders are processed between seven and five days before the appointment. Text reminders are processed three days before the appointment.
Can I just receive the text only service?
Not at the present time. We are updating the current service further and in future you will be able to choose how you wish to be contacted with your appointments. This can be via email, text or letter.
Why has the system called me six times?
The number of the times the automated call reminder attempts to make a call is dependent on how many contact numbers we have for you. If we have two numbers, it will try each of them three times, seven days before your appointment, unless you answer and make a selection. A further two attempts will be made to each number the following day, with a further attempt made to each number five days before your appointment.
Once you have confirmed you are attending, rescheduling or cancelling then you will not receive any further attempts to remind you of your upcoming appointment.
Andover War Memorial Hospital outpatient information
Andover Outpatient Reception
The main outpatients department is located next to the Minor Injuries Unit and there is parking available very close to the entrance. A range of medical and surgical clinics take place in the department and many of the same consultants run clinics at both Winchester and Andover.
Basingstoke and North Hampshire Hospital outpatients information
|Medical booking email@example.com||01256 314061|
|Surgical booking firstname.lastname@example.org||01256 314063|
|Head and neck booking email@example.com||01256 314062|
|Women's health booking firstname.lastname@example.org||01256 314064|
The main outpatients department is located near to the main hospital entrance. However, if you have difficulty walking the short distance or require assistance to any part of the hospital, please let a member of the Outpatient Reception staff or the nearby Information Desk know and they will be able to assist you.
Royal Hampshire County Hospital outpatients information
Winchester Outpatient Reception
The outpatient department is located on Level B, Burrell Wing.
To access the department, please park in the main multi-storey car park and follow the signs to Burrell Wing. Alternatively, if you have a disabled parking permit or are being dropped off by a friend or relative, please use Burrell Car Park as this is close to the department.
For information about other transport routes to the hospital please click here
Please contact the outpatient reception team if you have a concern about attending for your appointment. If you would like to cancel or re-book it, or have any clinical questions, please contact the relevant specialty's secretary.